Event Services

Satisfying conference participants’ needs is about meeting, maximizing and going beyond their expectations… eliminating the gap between what is and what could be.

Satisfying conference participants’ needs is hard.

It’s even harder when you have to focus on completing the logistics instead of the big picture. White Bear Marketing actively handles professional conference logistics, grand openings, corporate cocktail hours and more; we know how to get events done with flawless finesse.


Site selection: Having someone else handle all the hotel and destination inquiries for you frees you up to focus on the more strategic side of meeting management. Once we’ve distributed a RFP, collected proposals and compiled them into a report for you to review, you will select certain destinations and hotels that are finalists in the process. Then, we can arrange site visits for you, and/or join you in final negotiation conversations on-site.
Logistical management: Whether it’s planning all the food and beverage and on-site logistics of an event, managing speakers once the programs have been selected, managing exhibitors or handling all off-site events and guest tours, we can help manage all of these duties; freeing you up to work on the big-picture aspects of the event.
Full-service meeting management: From site selection to logistics management for meetings and events under 200 attendees.